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About uFiling


uFiling is a FREE online service that allows you to securely submit your UIF declarations and pay your monthly contributions. It harnesses the power of the Internet allowing Employers of Domestics, Commercial Employers (SMME) and Tax Agents to complete and submit monthly UIF declarations and to securely pay UIF contributions.

Benefits

uFiling is a secure and easy to use system, allowing employers to update individual employee salary details. It enables a streamlined UIF declaration returns process and automatically calculates the UIF contributions associated with your monthly return.

uFiling integrates securely with the UIF systems when issued declarations are submitted and contribution payments are made.

Leveraging the flexibility of the Internet, uFiling enables employers 24/7 access to UIF declaration information from anywhere in the world, provided you have an internet connection.

With regular updates and automated e-mail notifications from uFiling, you are now able to use uFiling to assist in ensuring that you as an employer will remain compliant with the latest UIF legislative requirements. Hence, eliminating the stress and hassles that compliance usually brings about.

uFiling conveniently brings all these secure services to you as an employer via the Internet.

Key Features

Accessible

With uFiling, you as an employer has 24/7 online access to your employee declaration information through the Internet, whether you are at home, the office or abroad.

Easy to use

uFiling offers unprecedented ease of use, regardless of your level of computer skills. The screens are user-friendly and the menus easy to use. Processing monthly declarations has never been so easy!

It’s FREE

Using uFiling is absolutely FREE of charge. The only requirement to activate your uFiling account as an employer, is to have a valid UIF reference number issued by the UIF.

Bulk uploading and declaration submission

uFiling allows for bulk uploading of employee data. A standard formatted spreadsheet (.CDV) allows for employers with many employees to upload their employees using an unique bulk upload facility. uFiling validates real-time the uploaded (.CDV) information and immediately provides and error report of invalid information.

Legislative Compliance

As an employer (Domestic or Commercial), uFiling takes care of your UIF compliance needs. uFiling issues monthly declarations for your employee(s) automatically. You will receive e-mail notifications from uFiling on the 1st of each month. Login on and submitting your declaration and contribution assists you as an employer to remain compliant. uFiling is updated immediately when new legislative changes are implemented by the UIF.

Accurate UIF contributions and reconciliations

As an employer (Domestic or Commercial), uFiling accurately calculates the UIF contributions per employee based on the salary information captured within the allowable thresholds. Once the payments have been effected by you, the UIF reconciles the UIF contribution to the declaration submitted.

Ready-to-use reports

uFiling suitably caters for the necessary reporting requirements.

Online payments

uFiling includes an online payment facility that enables you to pay your contributions securely. You have an option of either using the Debit Order payment type or Credit Push payment type to the 4 major South African banking institutions. Selecting the Credit Push payment type requires you to have an Internet Banking facility to allow authorisation of the UIF contributions from uFiling.

Secures your data

With uFiling you’ll never have to worry about the confidentiality of your employee information and UIF returns. Security controls are employed on multiple levels to ensure that your data remains secure at all times:
  • Username and Password protected entry to the system - all users and employees are authenticated when they log on to the system
  • Authorisation - only authorised users are allowed to perform specific tasks
  • Auditing - all data changes are tracked in an audit trail, which makes it easy to identify who made changes by date, time and type of change
  • Encryption - world-class encryption techniques are employed to protect your data when it is in transit between the uFiling server and your computer
  • Digital certificates - the identities of all parties involved in a transaction are verified by means of VeriSign™ digital certificates
  • Validation - ensures that transmitted data is not compromised (accidentally or intentionally)
  • Email notifications - notifies you of declarations issued, and contribution status of your transactions
  • Physical network security - the uFiling web site is hosted within a sophisticated firewall configuration and is protected by VeriSign's Secure Site Services

Backup and archiving

Daily backups are performed for uFiling to ensure that your data is kept secure at all time. uFiling keeps current and previous year’s UIF returns and contribution data online.

Future growth path

The UIF is continually looking at ways to further develop uFiling for employers. The roadmap for uFiling shows potential for:
  • PDF integration
  • Importing existing UIF information from payroll extracted information
  • SMS notifications